7-1 Entering a General Inv
Entering a General Invoice
Table of Contents
Entering a General Invoice
Processing Summary
- Work With General Invoices
- Create a General Invoice
- Create General Invoice Details
- Comment on a General Invoice Detail
Processing Dialog
From the "A/R Main Menu" select "Work With General Invoices". The following is the "Work With General Invoice" panel:
Displayed are the General Invoices (and Accessorial Invoices) that have been previously created. The top of the panel shows the search criteria. The search criteria can be used to locate a specific General Invoice by Control #, Customer #, Date Range, Invoice #, Reference # or Building #.
To create a new General Invoice , choose the option "Create" by pressing the <F6> key. The General Invoice Entry window appears.
Key in the Customer #. Customer # is the only critical entry for the window. For a list of customers, press the <F4> key. Enter any other available data, and press <Enter>. The correct Building Number, and the Bill-to Customer Code will be completed by the system. Press <Enter> again and the General Invoice Detail Maintenance window appears.
Key in the appropriate Task Code or Ledger Code and press <Enter>. A selection panel with your available options can be viewed by pressing the <F4> key. If the Task Code is entered, the Ledger Code, Rate, Minimum Applied Value, and Description will be completed for you. Key in the quantity and press <Enter>. The total Amount will be calculated.
You have the option of completing the Ledger Code instead of the Task Code. Key in the Quantity, Rate, and Basis. The total Amount will again be calculated.
If no quantity is entered, you may key in the total amount , and this will be applied to your invoice. However, if a quantity greater than zero is entered, the product of the quantity times the rate will be applied regardless of what is in the Amount field.
If you want to make comments, regarding the invoice or a particular line item for the General Invoice, Choose the "Comments" option from Work With General Invoice Details. The General Invoice Comments Maintenance window will appear.
Type in the comments and press "Enter" and repeat the process for each entry, if necessary. Press <F12> to exit the General Invoice Details Maintenance window and access the Work With General Invoice Details panel. The only information that cannot be altered is the amount. If the user changes the Customer Code, the Building Number and the Bill-to Customer Code will not automatically change.